Personnel folders are a thing of the past. Information disappears in boxes, is not organised clearly, is often not up-to-date, gets lost or is scattered in various Excel Files…
Record and manage all relevant data of your employees in one central place with VCA-Online.
Training and certificates
Automate all training-related processes: register internal and external training courses, schedule them and identify participants. Specify related competences and qualifications that the participants acquire if they pass and send out (multiple choice) exams.
Completed a training course and obtained a certificate? Simply upload the certificate into the digital personnel file and fill in the desired details (name of the followed course, training institute, expiry date, etc.). Your certificates can be consulted immediately anywhere via the app – even on site!
As a team leader, you can keep an overview of the certificates of your team members; with one click in the app, you can see all the certificates of the employees who report to you. Immediately check which team members have a valid certificate for forklift trucks, aerial work platforms, welding…
Receive an automatic notification when certificates – such as the Basic Safety SCC diploma (B-SCC / B-VCA) or the Safety for Operational Supervisors SCC diploma (SOS-SCC / VOL-VCA) – of your employees (are about to) expire.
The automatically generated competency matrix visually presents all skills within the organisation. The competences related to training are immediately updated once an employee successfully passes.
Assessment and performance interviews can also be recorded in VCA-Online. Easily evaluate the safety, health and environmental performance of all your managers and other employees based on customised templates or forms.
Always keep a clear overview of the progress and findings – which are linked to the competence management of this employee. After the interview, the software automatically draws up a report of the conversation.
Onboarding & outboarding
Incorporate every new or temporary employee in your organisation quickly and efficiently. Everyone always receives the HSE information and instructions, is assigned personal protective equipment (PPE) and all necessary training is scheduled – e.g. to obtain a valid B-VCA or VOL-VCA diploma within 3 months. In addition, have the new employee complete a (HSE) knowledge test that automatically updates the competency management.
Ensure that all the steps of the offboarding process are completed, such as holding an exit interview or keeping documentation in order, and enjoy the automatic scan that shows you all the things that this employee is still responsible for. This way, you can easily transfer open tasks, make sure assigned company and personal protection equipment are returned, transfer files to a new document owner…