Document management
Keep every document controlled, approved and up to date
Finding the latest version of a procedure, instruction or form should never be a challenge.
Yet many organisations still work with outdated files, unclear approvals, version chaos and scattered folders.
VCA-Online keeps all your documents central, traceable and compliant — so your teams always work with the correct, approved version.
Ready-to-use document library
VCA-Online provides a complete library of ready-made procedures, instructions, forms, toolbox talks, checklists and templates that you can download directly into your document management system.
All documents are created by experienced professionals and follow current best practices for safety, quality, HR and operational compliance.
Use them immediately or customise them to fit your organisation’s processes and structure.
Every template is structured, consistent and audit-ready — helping you build a controlled, standardised and up-to-date documentation framework with minimal effort.
Create and edit
Create and edit
Build documents directly in the cloud with VCA-Online, or upload existing files and bring them under full control. Each document can be drafted, structured and maintained in multiple languages, with automatic assignment of metadata such as type, owner, publication date, expiry date and linked requirements.
All updates are stored automatically and previous versions are archived for complete traceability.
Version control
VCA-Online uses a controlled four-step workflow — Draft, Evaluation, Approval and Publication — ensuring that documents are reviewed before release. During the evaluation step, reviewers can compare the new version with the previous one, making changes easy to identify and ensuring accuracy, consistency and compliance.
Every update is logged, archived and linked to its full revision history.
Approval flow
Define who must evaluate and approve a document before release. Only authorised approvers can publish the final version.
Specify who must be notified when a new version becomes available — per role or per person — ensuring updates reach the right people.
Automatic notifications support a fast and consistent approval process.
Share and access
Once a document is published, it becomes instantly available to all authorised users.
They can consult the latest approved version at any time — through the cloud application or via the mobile app.
This ensures everyone always works with accurate, up-to-date information, wherever they are.
