Gestión de activos
Plan, track and control inspections and maintenance for all your assets
Manage tools, machines, installations and lifting equipment in one central system. Plan preventive inspections, schedule maintenance, create work orders and perform quick asset checks via QR-codes — all fully traceable and mobile-friendly.
Asset overview & structure
Maintain a complete and structured overview of all assets across your organisation — from tools and machines to installations, lifting equipment and measuring devices.
Use the asset list for quick filtering and detailed follow-up, or navigate through the location tree to instantly see which items are present in each department, production area or warehouse.
The asset list provides real-time insights into essential information such as status, commissioning date, inspection validity, categories and serial numbers. Advanced filters allow you to group and sort equipment by type, location, risk level, responsible user or any custom attribute defined by your organisation.
The location structure gives supervisors and technicians a clear, intuitive way to browse equipment based on physical reality. Whether you want to inspect all assets in a workshop, verify equipment at a construction site, or prepare a maintenance round, the hierarchical tree shows exactly where each item is stored or used — including any assets that require immediate attention.
Both views are fully connected, allowing seamless switching between high-level navigation and detailed asset information. QR-codes ensure immediate access on site, enabling teams to retrieve asset data, initiate inspections, create work orders or perform quick checks directly from the field.
Result: a complete, structured and truly user-friendly way to manage all assets — in the office, in the workshop or on site.
Commissioning
Commission assets through a structured and consistent process — whether they are newly purchased or relocated within an installation, or when required by legal or internal procedures. Commissioning ensures that equipment enters your organisation with complete, correct and compliant information from the start.
Using commissioning templates, users follow a guided flow to verify documentation, safety requirements and technical conditions. CE declarations, user manuals, inspection reports and company-specific controls can be checked in a clear checklist structure. Any findings are logged immediately and can trigger tasks or work order requests when actions are required before the asset can be used.
The commissioning process also updates essential data such as location, responsible person, service intervals and inspection requirements. When assets move between departments or production areas, commissioning ensures these changes are correctly recorded, keeping your asset overview aligned with operational reality.
A final approval step confirms the asset is ready for operational use. Advice from safety specialists and the formal decision of the designated approver are both recorded, ensuring a traceable and compliant process. After approval, the asset is fully integrated into the organisation with the correct status and all relevant operational information available on site.
Result: a consistent and traceable commissioning approach that guarantees safe, compliant and correct onboarding or relocation of assets — every time.
Preventive maintenance
Plan periodic inspections, calibrations and preventive maintenance in a structured and reliable way. Each preventive maintenance includes a clear interval, type, responsible person and linked assets. Based on this configuration, the system automatically creates work orders — either for single assets or complete asset groups that share the same maintenance, calibration or inspection cycle.
This approach is ideal for annual forklift servicing, periodic fire extinguisher inspections, the collective inspection of lifting and hoisting equipment, or the scheduled calibration of measuring devices. Work orders contain all necessary details, including planned dates, estimated duration, responsible technicians, subcontractors and execution parameters such as legal obligations or safety-critical conditions.
Completed work orders automatically move the planning forward according to the defined interval, ensuring every inspection, calibration or maintenance action is executed at the right moment. When assets are added or removed from the scope, the synchronisation feature updates all open work orders, keeping your planning accurate without losing traceability.
All tasks, attachments, status updates and results are recorded, providing a complete and auditable history of every maintenance cycle.
Result: a proactive and compliant maintenance process that keeps your equipment safe, accurate and operational — for individual assets as well as complete equipment groups.
Work orders
Work orders are the operational link between planning and execution. They are primarily generated automatically from preventive maintenance schedules, ensuring that inspections, calibrations and maintenance tasks are always created on time and assigned to the right technicians or subcontractors. Each work order contains all relevant assets, deadlines, priorities and safety-critical parameters that define how and when the work must be carried out.
In addition to automated creation, work orders can also be created manually — both in the web application and via the mobile app. This allows maintenance teams to react quickly to issues on the shop floor, create tasks directly on site or plan corrective work that falls outside the periodic maintenance cycle.
Once a work order is active, all tasks can be executed, documented and closed in a structured way. Technicians can attach photos, add notes, record time spent, involve subcontractors and update the status for each asset. Completed work orders automatically update the maintenance history and trigger the next interval when they originate from preventive maintenance.
Result: a clear, reliable and centralised process that keeps all maintenance activities traceable — whether they follow the preventive planning or are created ad-hoc by your team.
Asset control
Asset control enables organisations to conduct structured inspections of tools and equipment — both in the web application and directly via the mobile app. Inspections are executed using configurable templates that define chapters, multilingual questions, flexible answer groups, and optional comments or attachments. This ensures a consistent and standardised process across all locations, asset categories and teams.
Templates can be customised in detail: reorder chapters, add questions per asset type, manage translations and include supporting material. During execution, inspectors can register findings, add notes, attach photos and provide additional context when needed. The mobile app streamlines on-site inspections through QR-code scanning or location navigation, enabling fast and accurate data capture.
Once the inspection is completed, all results are stored centrally and linked to the specific asset. Any N/OK finding can immediately trigger follow-up actions — such as creating a work order task or initiating corrective maintenance. The final approval step records whether the inspected asset is accepted or declined, ensuring a transparent and traceable workflow from inspection to resolution.
Asset control strengthens operational safety, supports legal and internal inspection requirements and provides organisations with complete, audit-ready documentation for every asset in their inventory.
