Human resources & competence management
Centralise employee data, training, certificates and medical examinations — fully compliant and audit-ready for ISO 45001 and SCC
- Training and certificates with automatic expiry reminders
- Clear competence matrix per role and function
- One audit-ready overview for ISO 45001 and SCC
One structured system for people, competence and compliance
Managing employee data, training records and certificates across spreadsheets, folders and disconnected tools quickly leads to outdated information and compliance risks. In practice, this makes audits more difficult, increases administrative workload and reduces visibility into who is qualified to do what.
VCA-Online brings all human resources and competence-related information together in one structured, digital system. You maintain a clear overview of employee data, training, medical examinations and performance records — fully aligned with HSE requirements and ready for audits at any time.
Training management
VCA-Online supports your full training lifecycle with flexible workflows. Depending on the complexity of the training, you can choose Lean, Basic or Extensive workflows — from quick registrations to complete evaluation and certification processes.
All training details, participation, evaluations, certificates and resulting competencies are managed in one central system, ensuring accurate records and strong compliance across HR, HSE and operational teams.
Employees can consult their own training and certificates at any time. Supervisors (N+1) can use the mobile app to verify which team members hold the required certificates for their tasks, enabling fast and informed decisions on site.
With clear overviews, timely notifications and automatic competency updates, VCA-Online keeps your organisation organised, compliant and audit-ready.
Competence management
Gain a complete and up-to-date overview of all required and acquired competencies within your organisation. Competencies can be developed in different ways — through previous work experience, diplomas, professional qualifications, onboarding programmes, internal or external training, on-the-job learning, coaching and mentoring, or structured evaluations during performance reviews.
VCA-Online automatically updates competencies when employees complete relevant training and notifies you when linked certificates are about to expire.
The competency matrix provides a clear visual overview of qualification levels per employee, team or function, helping HR, HSE and operational managers verify whether employees are competent and authorised for their tasks.
With consistent updates, structured evaluations and clear insights, VCA-Online strengthens your competency governance and supports safe, compliant and well-organised operations.
Performance reviews
Organise performance reviews with clear workflows and fixed templates. VCA-Online supports different review types — including standard performance reviews, onboarding reviews and 360° reviews — each with its own criteria and layout.
Multiple reviewers can contribute to the same review. All input is collected and combined automatically in the final report, giving a complete view of performance, behaviour, competencies and development opportunities.
Insights, goals and follow-up actions are centralised and clearly tracked. Digital signatures support a clear, auditable approval process, while the step-by-step workflow guides HR, managers and employees from preparation to closure.
VCA-Online helps organisations run performance reviews in a structured and thoughtful way — with clear insights and well-organised documentation.
Onboarding & offboarding
Onboarding
Guide new employees through a structured, consistent and fully traceable onboarding process.
Build your own onboarding templates — fully tailored to your organisation — or use ready-made templates from our library to get started quickly.
VCA-Online allows you to design fully customised onboarding workflows — tailored to the processes, responsibilities and requirements of your organisation.
Each step has a clear status, responsible person, comments and document upload options.
Onboarding can include a knowledge test, ensuring that essential information has been understood before the employee becomes operational.
All completed steps automatically update the employee’s training and competence profile, helping your organisation stay compliant from day one.
Offboarding
Manage employee departures through a controlled, consistent and fully traceable offboarding process.
Offboarding templates can be fully customised for your organisation or selected from our library, allowing you to define the exact steps your teams need to follow.
VCA-Online enables you to create fully customised offboarding workflows — tailored to the handovers, responsibilities and requirements that must be completed before access is removed.
Each step has a clear status, responsible person, comments and document upload options.
Offboarding supports structured knowledge transfer, task handover, returning company property, closing accounts and ensuring that all obligations are covered.
This reduces risks, prevents information loss and maintains operational continuity across teams.
