Personalwesen
Centralise all employee data, training, certificates and authorisations in one structured system
Managing employee information across folders, spreadsheets and disconnected tools leads to outdated records and compliance risks.
With VCA-Online, you manage all relevant employee data in one organised, always up-to-date environment — supporting HR, HSE and operational teams with accurate information and automated follow-up.
Training management
VCA-Online supports your full training lifecycle with flexible workflows. Depending on the complexity of the training, you can choose Lean, Basic or Extensive workflows — ranging from quick registrations to complete evaluation and certification processes.
All training details, participation, evaluations, certificates and resulting competencies are managed in one central system, ensuring accurate records and strong compliance across HR, HSE and operational teams.
Employees can consult their own training and certificates at any time.
Supervisors (N+1) can use the mobile app to verify which team members hold the required certificates for their tasks, enabling fast and informed decisions on site.
With clear overviews, timely notifications and automatic competency updates, VCA-Online keeps your organisation organised, compliant and audit-ready.
Competence management
Gain a complete and up-to-date overview of all required and acquired competencies within your organisation.
Competencies can be obtained in different ways — through previous work experience, diplomas, professional qualifications, onboarding programmes, internal or external training, on-the-job learning, coaching and mentoring, or through structured evaluations during performance reviews.
VCA-Online automatically updates competencies when employees complete relevant training, and notifies you when linked certificates are about to expire.
The competency matrix gives a clear visual overview of qualification levels per employee, team or function, helping HR, HSE and operational managers verify whether employees are competent and authorised for their tasks.
With consistent updates, structured evaluations and clear insights, VCA-Online strengthens your competency governance and supports safe, compliant and well-organised operations.
Performance reviews
Conduct structured, transparent and repeatable performance reviews with clear workflows and predefined templates.
VCA-Online supports different types of reviews — including standard performance reviews, onboarding reviews and 360° reviews — each with their own criteria and layout.
Multiple reviewers can contribute to the same review. All input is collected and automatically matched in the final report, providing a complete and balanced picture of performance, behaviour, competencies and development opportunities.
Insights, goals and follow-up actions are centralised and linked directly to competence management.
Digital signatures guarantee a clear and auditable approval process, while the step-by-step workflow guides HR, managers and employees smoothly from preparation to closing the review.
VCA-Online helps organisations run fair, consistent and audit-ready performance reviews — with reliable insights and well-structured documentation.
Onboarding & offboarding
Onboarding
Guide new employees through a structured, consistent and fully traceable onboarding process.
Build your own onboarding templates — fully tailored to your organisation — or use ready-made templates from our library to get started quickly.
VCA-Online allows you to design fully customised onboarding workflows — tailored to the processes, responsibilities and requirements of your organisation.
Each step has a clear status, responsible person, comments and document upload options.
Onboarding can include a knowledge test, ensuring that essential information has been understood before the employee becomes operational.
All completed steps automatically update the employee’s training and competence profile, helping your organisation stay compliant from day one.
Offboarding
Manage employee departures through a controlled, consistent and fully traceable offboarding process.
Offboarding templates can be fully customised for your organisation or selected from our library, allowing you to define the exact steps your teams need to follow.
VCA-Online enables you to create fully customised offboarding workflows — tailored to the handovers, responsibilities and requirements that must be completed before access is removed.
Each step has a clear status, responsible person, comments and document upload options.
Offboarding supports structured knowledge transfer, task handover, returning company property, closing accounts and ensuring that all obligations are covered.
This reduces risks, prevents information loss and maintains operational continuity across teams.
